Clinical Physiologists Registration Board

Professional Portfolio Guidelines

A professional portfolio template is available here which meets the minimum requirements for APC renewal by CPRB. A portfolio is the property and responsibility of it's owner, and may be organised differently or contain more than the following elements. The portfolio can be kept as a hard copy paper format,  saved electronically in folders, or in purpose designed portfolio applications (e.g. Mahara), according to personal preference. However it is kept, it must be made available on request to CPRB. The elements of this portfolio are:

1.     Curriculum Vitae

2.     Professional Declarations

3.     Professional Society Memberships

4.     Annual Practicing Certificates

5.     Continuing Professional Development (CPD) Activities


CPD

In consultation with the professional societies, CPRB advises that beginning July 15th 2017, the method of demonstrating continuing professional development activities (CPD) has changed. The CPD points system, and the Renal Recertification Booklet are no longer in use. They have been replaced with a learning outcome record, whereby registrants briefly reflect on the learning that occurred and demonstrate the learning outcome of the CPD activities they engage in. A one page summary describing the type of activity, date, and learning outcome should be kept for CPD activities where relevant learning occurred. 

CPRB has mandated a minimum level of learning activities in order for continuing issuance of an APC, however we encourage registrants to engage in reflective learning as often as possible. Learning should be directly related to your scope of practice. If you are registered in 2 or more scopes of practice, CPD should be undertaken over both scopes. CPD should also be appropriate for your level of experience in it's relevance and complexity. 

The minimum requirements are:

  • 1 Activity per year from Group A: Workplace learning
  • 1 Activity per year from Group B: Structured learning
  • 1 Activity per year from Group C: Self-directed learning
  • A minimum of 18 activities over a 3 year period

Annual submission for APC

Only the following elements will be requested annually by CPRB in order to renew your APC:
Annual Professional declaration
Proof of current professional society membership

The portfolio in it's entirety may be requested at any time as part of the CPRB auditing process. In this instance, the prior 3 years of CPD activities, declarations, memberships, certificates, and an up to date CV will be requested.

Templates

Professional Portfolio Template: Professional Portfolio CPRB.docx
CPD activities table: CPD Activity table June 2017.docx
Annual declaration: 2017 Declaration APC.doc
Learning Outcome form: 2017 CPD form template.docx

Transition to new Portfolio - guidelines

  • Download the Portfolio template using the link above. 
  • Decide whether you will store your portfolio in hard copy paper format in a folder or binder, or scan documents and store in computer based folders. 
  • File existing documents such as APCs, CV, professional society memberships, CPD evidences into your portfolio.
  • Download CPD learning outcome form and complete through the year. 

New APC holders: Download the portfolio template and begin organizing your documents into the suggested format. 

Existing APC holders: Download the portfolio template. Documents such as your CV, declarations, APCs, can be easily re-filed into the portfolio sections. CPD activities up until July 2017 under the points system can be filed in their existing format - you are not required to complete additional CPD forms for these. From July 2017 on wards, complete a CPD learning outcome form for any activities where learning occurred, as per the activities table.

Renal 3 yearly re-certification: Download the portfolio template. Documents such as your CV, declarations, APCs, can be easily re-filed into the portfolio sections. CPD activities up until July 2017 from your Renal re-certification booklet can be filed in their existing format - you are not required to complete additional CPD forms for these. From July 2017 on wards, complete a CPD learning outcome form for any activities where learning occurred, as per the activities table. You will continue to receive 3 yearly reminders to submit your Portfolio (which replaces the NZBDP booklet from July 15th 2017 onwards)

APC holders enrolled in post-graduate development: the same minimum number of CPD learning forms is required (18 over 3 years). You can include learning from the structured course you are enrolled in which has particular relevance to your practice as a Physiologist. As learning from structured courses is only one type of CPD activity (Group B), you will also need to provide evidences of workplace learning and self-directed learning (Group A and C).

Completing CPD forms 

CPD forms are designed to capture the learning outcomes for you from a variety of educational resources and experiences.
A form should only be completed if an activity resulted in learning that is relevant to your practice as a Physiologist in terms of appropriateness to your scope of practice, your level of experience, your ability to apply the learning to your practice.

For example:
A lecture is given by an industry representative about the latest technology available from their company, how to use it correctly, and how it differs from a prior version.
  • A new graduate may find this lecture too complex for their current understanding, and therefore not fill in a form. They may undertake further self directed learning on the subject to help their understanding, and fill in a form related to this (Group C - self directed learning).
  • A physiologist may find this lecture repeats a lecture they heard at a recent conference, so may not choose to fill in a form. They may however be reminded of a research study which they investigate to consolidate their knowledge at a higher level, and fill in a form related to this (Group C).
  • A physiologist may find this lecture very informative and helpful to improving their practice when using this company's equipment, and therefore they fill in a CPD form (Group B - structured learning). 
  • The industry representative may be a registered physiologist, and learnt new information when researching and preparing the lecture, so may fill in a form (Group C). They may practice their lecture in front of other registered colleagues, who in turn learn new information and fill in a CPD form (Group B - structured learning).
  • A Physiologist may use the equipment at a later time and encounter a clinical situation described in the lecture. They may review the situation with another colleague and apply the learning to resolve the situation, and having learned an important new concept, fills in a form (Group A - workplace learning).
  • A Physiologist may attend the lecture only to find it was not related to their current practice, therefore they do not fill in a form.
In all situations except the last, the process of briefly revising the information learned while completing a CPD form, not only creates a record for the physiologists portfolio' , but improves retention of the information and therefore application of the learning in their practice. 

As you can see, it is not required that a form is completed for every educational attendance. 
Forms should directly relate to your individual learning, not only from structured learning such as conferences or lectures, but other learning from self-directed activity, or learning experiences in the workplace.
If a lecture or paper is not relevant to your practice, is too difficult for your current level of experience, or information you already know thoroughly, then it is not appropriate to complete a CPD form.

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